| Step |
Workflow Stage |
Action / Timeline |
| 1 |
Proposal Submission to Research Cell (RC) |
Proposal submitted to RC → Ref # issued by Sec. RC → Preliminary checklist completed within 2 days. If deficient, returned to PI with date; if complete, forwarded to T/SC for review. |
| 2 |
Technical/Scientific Committee (T/SC) Reviews |
Sec. T/SC receives proposal, places it on upcoming agenda → Meeting held → Minutes/observations completed within 3–5 days after meeting |
| 3 |
Communication of T/SC Observations |
Sec. T/SC sends minutes to Sec. RC → Sec. RC forwards observations to PI for corrections |
| 4 |
PI Revision & Re-Submission |
PI addresses observations within 2 weeks, provides cover letter with comments/actions taken, highlights corrections, and re-submits hard copy to RC. |
| 5 |
T/SC Re-Review |
Sec. RC records receipt date and forwards proposal to Sec. T/SC and Chair T/SC for review. Upon approval, proposal is returned to Sec. RC with recommendation for ERC review. |
| 6 |
ERC Agenda Placement |
Sec. RC places proposal on agenda for upcoming ERC meeting. |
| 7 |
ERC Review & Approval |
ERC meeting held. Sec. ERC completes minutes/observations within 3–5 days after meeting. If proposal approved, recommendation is recorded and approval letter issued. |
| 8 |
ERC Corrections (if required) |
If not approved, comments sent to Sec. RC → forwarded to PI. PI makes corrections within 2 weeks, highlights changes, attaches response cover letter, and re-submits to RC. |
| 9 |
Final ERC Review & Approval |
Sec. RC forwards revised proposal to Chair & Sec. ERC (or full board as recommended). Approval letter issued once all requirements are satisfied. |
